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How we procure goods and services

Tender opportunities for Suffolk Coastal and Waveney

Our tenders and contracts are administered by our shared procurement team based at Waveney District Council. Current tender opportunities for both councils can be viewed by following the link below:

The Procurement team's contact details are:

Procurement Team
Waveney District Council, Town Hall, High Street, Lowestoft, Suffolk NR32 1HS.
Telephone: 01502 523671
Fax: 01502 588135
Email: procurement@eastsuffolk.gov.uk.

The Council’s eSourcing solution

Suffolk Coastal and Waveney use the Delta eSourcing solution to create, store, correspond and exchange tender/quotation documents. We run the majority of all quotations and tenders over £50k via the Delta eSourcing solution. Suppliers can access Delta eSourcing free of charge to respond to our opportunities.

As a registered supplier you will benefit from:

  • Becoming part of Suffolk Coastal and Waveney's supplier community with potential to be invited into contract opportunities.
  • Raising your visibility as a supplier to Suffolk Coastal and Waveney and over 525 other buying authorities.
  • Completing your company information once and reusing when responding to tenders via Delta eSourcing.
  • Work electronically, reducing paperwork and the time and cost of the tender process.

You must register on Delta eSourcing to respond to our opportunities, and if you are already registered you will not need to register again, simply use your existing username and password.

The majority of the opportunities that arise from Suffolk Coastal and Waveney will be conducted via the Quick Call facility of the Delta-eSourcing solution.

Please note there is a password reminder link on the homepage and user guides to support your use of the Delta service. If however, you experience any technical difficulties please contact the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com.

Terms and conditions

Our contract procedures

All contracts must comply with European and UK law, EU procurement thresholds and our own Contracts Procedure Rules (PDF 105KB), which are part of the Council's Constitution. These govern our contracting activities, procedures for obtaining quotations, issuing tenders, and awarding contracts.

Subject to the value of the works, supplies or services sought, there are differing requirements to obtain quotations and issue tenders. The thresholds for when the Council must obtain written quotations and issue tenders are shown in the table below:

Value of works, supplies or services
excluding VAT:
Quotations or tenders required:
Up to £10,000 One quotation demonstrating value for money and confirmed in writing
£10,001 - £50,000
Three written quotations
£50,001 - EU threshold
Invitation to tender issued to at least three candidates
Over £172,514 (EU threshold for supplies and services) Subject to EU procurement directive and UK regulations
Over £4,322,012 (EU threshold for works) Subject to EU procurement directive and UK regulations

Tenders for the supply of works, goods and services are advertised in the Official Journal of the European Union (OJEU) where the estimated cost for the life of the contract is over the EU procurement thresholds.

Contracts register

Procurement strategy

Our key principles for procurement are set out in our procurement strategy (PDF 22KB).

Support for small businesses

We support the national procurement concordat for small and medium sized enterprises (SMEs). The concordat is a statement of principles to encourage effective trade between local authorities and small businesses:

Payments to suppliers

Since January 2011 all councils have been required by the Government to publish details of items of spending over £500. Monthly reports listing payments made by us to external bodies and suppliers that were over £500 (excluding VAT) are published on our payments to suppliers page.