How we procure goods and services
Contract for Leisure Options Phase 1 Services - Suffolk Coastal is seeking contractors who wish to be considered for managing, operating and delivering the Council’s strategic leisure services including its leisure centres at Felixstowe, Leiston and Woodbridge. Follow these links to view the tender advert (new window PDF 116KB) and to read the press release.
Contact details for the teams responsible for purchasing goods and services at Suffolk Coastal are given below. These teams access individual suppliers and a range of contracts already negotiated by organisations within the public sector.
Administration and Purchasing
Suffolk Coastal District Council, Melton Hill, Woodbridge, Suffolk IP12 1AU.
Telephone: 01394 444630.
Port Health purchasing (based at the Port of Felixstowe)
Suffolk Coastal Port Health Authority,
Avocet House, Trinity Terminal, The Dock, Felixstowe, Suffolk IP11 4SH.
Chrissie Burch - Resource Manager.
Hannah Panting - Assistant Resource Manager.
Telephone: 01394 614933.
Email: email@example.com or firstname.lastname@example.org.
Tender opportunities for Suffolk Coastal and Waveney
Our tenders and contracts are administered by our procurement team based at Waveney District Council. Current tender opportunities for both councils can be viewed by following the link below:
Their contact details are:
Waveney District Council, Town Hall, High Street, Lowestoft, Suffolk NR32 1HS.
Telephone: 01502 523671
Fax: 01502 588135
Where we advertise our contracts
This list is not exhaustive, but generally tenders for the supply of works, goods and services are advertised in the following:
- Business Link contracts finder (new window)
- Official journal of the European Union (OJEU) (new window) - where the estimated cost for the life of the contract is over the EU procurement thresholds
- Local press
- Specialist trade journals
Our contract procedures
All contracts must comply with European and UK law, EU procurement thresholds and our own Contracts Procedure Rules (new window PDF 65KB), which are part of the Council's Constitution. These govern our contracting activities, procedures for obtaining quotations, issuing tenders, and awarding contracts.
Subject to the value of the goods and services being acquired, there are differing requirements to obtain quotations and issue tenders. The thresholds for when the Council must obtain written quotations and issue tenders are shown in the table below:
|Value of goods and services excluding VAT:||Quotations or tenders required:|
|Less than £10,000||No quotations required|
|Between £10,000 and £25,000||Minimum of one quotation|
|Over £25,000 up to £50,000||Minimum of three quotations|
|Over £50,000 up to £100,000||Formal tender (no less than four tenders)|
|Over £100,000||Selective or open tender process (no less than four tenders)|
|Over £173,934 (supplies and services)||Selective or open tender process and advert placed in the Official Journal of the European Union|
|Over £4,348,350 (works)||Selective or open tender process and advert placed in the Official Journal of the European Union.|
Our key principles for procurement are set out in our procurement strategy (new window PDF 22KB).
Support for small businesses
We support the national procurement concordat for small and medium sized enterprises (SMEs). The concordat is a statement of principles to encourage effective trade between local authorities and small businesses:
Payments to suppliers
Since January 2011 all councils have been required by the Government to publish details of items of spending over £500. Monthly reports listing payments made by us to external bodies and suppliers that were over £500 (excluding VAT) are published on our payments to suppliers page.