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How we procure goods and services

Tender opportunities for Suffolk Coastal and Waveney

Our tenders and contracts are administered by our shared procurement team based at Waveney District Council. Current tender opportunities for both councils can be viewed by following the link below:

The Procurement team's contact details are:

Procurement Team
Waveney District Council, Town Hall, High Street, Lowestoft, Suffolk NR32 1HS.
Telephone: 01502 523671
Fax: 01502 588135
Email: procurement@waveney.gov.uk.

Suffolk Sourcing e-tendering system

Suffolk Sourcing is an e-tendering and contract management system jointly operated by Suffolk county, district and borough councils. Potential suppliers can view and download any current tender, mini-competition and quotation opportunities advertised by one of the Suffolk councils. To bid for tender and quotation opportunities you must register as a supplier.

You can also search for and view details of existing contracts currently in operation between Suffolk county, district or borough councils and suppliers.

Tenders for the supply of works, goods and services are advertised in the Official Journal of the European Union (OJEU) where the estimated cost for the life of the contract is over the EU procurement thresholds.

Our contract procedures

All contracts must comply with European and UK law, EU procurement thresholds and our own Contracts Procedure Rules (PDF 105KB), which are part of the Council's Constitution. These govern our contracting activities, procedures for obtaining quotations, issuing tenders, and awarding contracts.

Subject to the value of the works, supplies or services sought, there are differing requirements to obtain quotations and issue tenders. The thresholds for when the Council must obtain written quotations and issue tenders are shown in the table below:

Value of works, supplies or services
excluding VAT:
Quotations or tenders required:
Up to £10,000 One quotation demonstrating value for money and confirmed in writing
£10,001 - £50,000
Three written quotations
£50,001 - EU threshold
Invitation to tender issued to at least three candidates
Over £172,514 (EU threshold for supplies and services) Subject to EU procurement directive and UK regulations
Over £4,322,012 (EU threshold for works) Subject to EU procurement directive and UK regulations

Contracts register

Procurement strategy

Our key principles for procurement are set out in our procurement strategy (PDF 22KB).

Support for small businesses

We support the national procurement concordat for small and medium sized enterprises (SMEs). The concordat is a statement of principles to encourage effective trade between local authorities and small businesses:

Payments to suppliers

Since January 2011 all councils have been required by the Government to publish details of items of spending over £500. Monthly reports listing payments made by us to external bodies and suppliers that were over £500 (excluding VAT) are published on our payments to suppliers page.